Plan recurring maintenance, assign accountable work, build your own inspection forms, capture photo and signature proof, and keep every task conversation connected to the equipment record.
CNC Spindle InspectionMaintenance Team • Today
OpenCompressor Filter ChangePhoto and signature attached
CompleteEDM Service RequestWaiting for replacement part
On HoldShopXpert combines preventive maintenance planning with flexible tasks and custom forms. Supervisors gain live visibility, technicians receive clear work, and every inspection, repair, image, signature, and discussion stays connected.
Create recurring service tasks by asset, department, due date, or maintenance frequency.
Assign priorities, responsibilities, statuses, checklists, and deadlines from one task record.
Capture inspection results, files, photos, signatures, comments, and a traceable service history.
Build a preventive maintenance workflow that tells the right people what to do, when to do it, how to prove it, and where to find the complete history later.
ShopXpert gives customers a drag-and-drop Forms builder with unlimited customized forms and inputs. Create machine inspections, lubrication checklists, safety reviews, repair verification, calibration records, and department-specific maintenance procedures without forcing every asset into the same template.
Combine simple inputs, structured tables, pass or fail inspections, visual evidence, and digital approval in one maintenance form.
Capture technician notes, observations, corrective actions, serial numbers, or any free-form maintenance detail.
Record measurable quantities such as lubricant used, replacement-part cost, or material consumption in a consistent format.
Enter readings such as pressure, temperature, runtime hours, vibration, voltage, or inspection counts.
Let technicians select several applicable conditions, completed steps, replaced items, or observed faults.
Choose one controlled response from a fixed set, ideal for condition ratings or service classifications.
Standardize selections for failure modes, departments, maintenance types, or approved corrective actions.
Create clear pass, fail, and not-applicable checks for equipment condition and safety verification.
Attach before-and-after photos, manuals, certificates, readings, and supporting maintenance documents.
Capture accountable sign-off from the technician, supervisor, inspector, or person accepting the completed work.
Add instructions, safety warnings, section headings, or context that guides the technician through the form.
Present a fixed inspection matrix for repeatable readings, checkpoints, specifications, or reference values.
Let users add rows while working, useful for multiple readings, replaced components, findings, or follow-up actions.
Create one-time or recurring maintenance tasks, choose none, low, medium, or high priority, and assign work to specific employees or teams. Bind tasks to locations, assets, categories, and suppliers so every technician sees the operational context.
Technicians and supervisors can communicate directly inside a task. Questions, decisions, files, status context, and follow-up notes remain with that maintenance record instead of disappearing into separate email chains or group chats.
Why it matters: The next technician can understand what happened, what was observed, what was approved, and why the task changed status.
Pressure reading is outside the expected range. I attached a photo.
09:42Place the task on hold and use the inspection form before restart.
09:48
Whether you’re managing preventive maintenance schedules, emergency repairs, facility inspections, lubrication routes, or equipment servicing, ShopXpert provides complete visibility into every maintenance activity. Monitor technician progress in real time, attach photos and documents, collect digital signatures, generate maintenance reports, and maintain a complete asset history to improve equipment reliability and maximize production uptime.
Attach a customer-built maintenance form to the task and require the evidence that matters. A technician can photograph the finished work, record inspection values, capture a pass or fail result, add notes, and sign digitally before the task is closed.
Use the same flexible CMMS workflow for machines, utilities, facilities, safety equipment, and quality-related assets.
Schedule lubrication, spindle checks, alignment inspections, cleaning, and service intervals.
Track filters, pressure checks, drainage, parts, and recurring utility maintenance.
Document inspection condition, supporting evidence, approvals, and follow-up work.
Create repeatable checklists for emergency equipment, facility systems, and compliance routines.
Use your own baseline to measure the percentage reduction in overdue preventive tasks, unplanned downtime, repeat failures, missing documentation, and time spent chasing maintenance updates.
Compare unplanned downtime before and after preventive schedules are standardized.
↓ Downtime trendTrack how many scheduled maintenance tasks close by their required due date.
↑ On-time completionUse task history and inspection evidence to identify recurring equipment problems.
↓ Repeat issue rateMonitor completed work that includes the required forms, images, notes, and signatures.
↑ Verified task recordsExplore how ShopXpert connects preventive maintenance with manufacturing ERP workflows, controlled inventory, employee accountability, and the wider platform.
Answers for manufacturers evaluating recurring maintenance, custom inspections, task accountability, and documented completion.
A manufacturing CMMS centralizes preventive maintenance tasks, assignments, inspections, forms, evidence, communication, and service records so teams can reduce avoidable downtime.
Yes. Tasks can repeat daily, weekly, monthly, or yearly and can be assigned to employees, teams, departments, locations, assets, categories, or suppliers.
Yes. ShopXpert Forms supports 12 field types, unlimited customized forms and inputs, inspection checks, files, images, signatures, and structured tables.
Teams can store task status, custom form results, photos, files, signatures, comments, and task-specific chat with the work record.
Book a focused demonstration using your machines, service intervals, responsibilities, inspection requirements, and completion evidence.
